How to replace lost KCSE and KCPE certificate: A comprehensive guide

With so much significance attached to an education certificate, you need to know how to replace lost KCSE and KCPE certificate. Your certificate acts as a pedestal for further studies and employment. It acts as an essential requirement for one to be enrolled in a university. Some human resources practitioners require job applicants to submit their O-level certificate as necessary documentation for employment.

With so much at stake, you may want to replace your school certificate immediately. The good news is that the Kenya National Examination Council (KNEC) has a provision for such applications.

The body implemented a rule on 2nd March 2009 to reinstate misplaced certificates from 1981. It further stated that one can only request to replace their certificate once. What then must one do to meet the application criteria?

Simple steps on how to replace lost KCSE and KCPE certificate

Any application to a college or university requires an O-level certificate. For those requesting financial assistance through the Higher Education Loans Board (HELB), the documents remain a useful tool for loan processing. Hence, there’s a dire need to replace any academic certificate, whether lost or damaged.

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1. Fill KNEC certificate replacement form

Log into the KNEC website and download certificate replacement forms. You can also go to the KNEC Archives and Records offices to physically fill this document. Fill personal data and attach the following supporting documents:

    • Copy of the certificate/ result slip,
  • Letter of completion/ recommendation letter from a school
  • Sworn legal affidavit
  • Police abstract indicating loss of certificate
  • Identity Card (ID)/ passport or birth certificate
  • KNEC bank deposit slip

2. Pay the processing fee

You are required to deposit a facilitation fee of Ksh. 5,000 + 16% Vat, which totals to Ksh. 5,800. The KNEC accounts are as follows:

  • Kenya Commercial Bank (KCB)
  • Equity Bank
  • Co-operative Bank of Kenya
  • National Bank of Kenya

You can find the KNEC bank slips in either of the banks mentioned above. The bank slip should be attached as proof of payment while submitting the form.

3. Submit the application form

After filling the form, countercheck to confirm that the details provided are accurate. Then send the documents in a sealed envelope to:

Council Secretary/ Chief Executive

Kenya National Examination Council

P.O Box 73598- 00200,

City Square,

Nairobi.

4. Waiting period

Once you complete the paperwork to replace a lost KCSE and KCPE certificate, you are expected to wait for sixty working days to collect the new documents. Similarly, the certificates can only be collected from the KNEC offices.

Upon arrival at the office premises, applicants must present an authentic ID. Parents and guardians must accompany minors where birth certificates and original ID must be presented. To know your application’s status, you can log in to the KNEC Query Management Information System (QMIS).

Replaced certificates must be collected within two years of application. Inability to do so will result in the document being disposed off without consultation.

KNEC stops replacement of lost certificates

The demand for replacing lost or damaged 0-level certificates has been on the rise with suspicious applications being made by students. This trend has prompted KNEC to stop issuance of these papers.

In a statement issued to the press in April 2017, the body’s representative Mr. Mohamud Ibrahim announced that the body was encountering some challenges and would stop replacing certificates.

The move left many citizens stranded, but all hope is not lost. KNEC is now facilitating provision for confirming certificates at a Ksh. 2,320 charge. Applicants should note that this service is available only at the New Mitihani House in South C.

Related Post: How to replace a lost logbook in Kenya

How to get KCSE certificate online

With tens of thousands candidates sitting for their KCSE this year, information on accessing their certificate is much needed. Gone are the days when learners had to rise in the wake of dawn to make long trips to their alma mater to collect their KCPE/KCSE certificate.

Fortunately, the modern era has brought about IT developments, and the education sector has since established an automated service portal. Below is a standard guide to download KCPE certificate:

  1. Open any browser and ensure you have a stable internet connection.
  2. Go to the KNEC website.
  3. Click the ‘Results’ tab.
  4. Enter your index number and results will pop up on your screen

Students may check their results virtually and even print a copy. It should be noted that this service is only applicable for KCPE. Secondary school certification on the other hand must be collected physically from Mitihani House.

A Form 4 or Class 8 certification is proof of education and is a recognized document worldwide whenever applying for local and international schools and jobs. In that regard, losing it may cause sleepless nights to the affected student thus resorting to help.

With this in mind, the ministry of education continually encounters numerous challenges from fake to forged documentation and is on the forefront to safeguard its credibility. These reforms have had a negative implication to genuine students with a majority frustrated about the costs, and time-consuming process. For more details about how to replace lost KCSE and KCPE certificate, reach out to KNEC through their telephone number.

DISCLAIMER: This article is intended for general informational purposes only and does not address individual circumstances. It is not a substitute for professional advice or help and should not be relied on to make decisions of any kind. Any action you take upon the information presented in this article is strictly at your own risk and responsibility!

Dailyjobs.co,tz published an article about how to replace lost logbook in Kenya. Have you lost your car’s logbook? Do you want to know the processes involved in replacing it? What are the charges for the process?

Read about the complete process involved in this article. Find out how to check your logbook status. Learn about the processing time and the relevant offices you need to visit.