Inventory & Office Administrator job at Recruitment Matters Africa

Website Recruitment Matters Africa

Vacancy title:
Inventory & Office Administrator

[ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ]

Jobs at:

Recruitment Matters Africa

Deadline of this Job:
11 May 2022

Duty Station:
Within Zambia , Lusaka , South – Central Africa

Summary
Date Posted: Thursday, April 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Our client is looking for an Inventory & Office Administrator to join their team
Responsibilities
Inventory and procurement
• Develop business relationships with suppliers and vendors
• Reconciliation, quotations and procurement of all tools, equipment, stationary and office supplies
• Securing and controlling the movement of all company movable assets
• Enforcing strict adherence to inventory SOPs
• Checking in and out of tools and equipment to deployment and operations teams
• Reconciliation of tools and equipment upon return to Inventory
• Quarterly inventory stock takes
• Asset reconciliation and tracking
• Receiving of incoming stock via purchase order into Odoo
• Ensure all purchase order are approved in line with standard operating procedures
• Requesting new product items procured are created on Odoo
• Liaising with Inventory Administrator in South Africa on queries and follow ups
• Weekly meeting with Inventory Administrator to go over equipment and/or tool movements, queries, etc.
Vehicle Maintenance
• Accurate vehicle service and maintenance tracking
• Vehicle service and repair coordination
• Accurate record keeping of company vehicles
• Vehicle import, licensing and insurance renewals and record keeping
• Log book management for all vehicles
• Facilitation of vehicle sales and purchasing
• Vehicle battery management
• Vehicle dash cam maintenance
• Vehicle cleaning coordination
• General Maintenance and Administrative tasks
• Running office errands as and when needed
• Coordinating and conducting site visits
• Office cleaning Coordination
• Building maintenance and upkeep Coordination
• Garden maintenance and upkeep coordination
• All office filing and record keeping
• Security System Maintenance and repair Coordination
• Office ZESCO and Generator service, maintenance and refueling.
• Operations interventions project assistance
• Office accounting administration

Key Skills
• Excellent personal organization and multitasking, ability to manage a broad scope of work tasks in a high pace work environment, staying organized and on top of things, reporting on deadlines, following up on customer service errands, ensuring customers are informed where necessary and the team internally.
• Resourceful, hardworking and honest.
• Flexible and eager to lend a hand wherever needed, even if a specific task may fall outside the core job description.

Qualifications
• 4 Years of Experience
• Experience with Inventory systems and stock controls
• Strong attention to detail, candidates must demonstrate the ability to keep track of and organized a large quantity of equipment and tools
• Excellent English is a must, the language in the business is English, such as training, collaboration and communication with the rest of the team.
• Highly computer literate, business relies heavily on internet based platforms for communication and inventory controls.
• Experience working with google and office suite is highly valuable (e.g creating and using spreadsheets to capture, report on and analyze data)

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 48

Job application procedure
Please click here to apply.