Program Assistant Washington DC, United States

Website World Bank Group

Job Description

Description
IFC a member of the World Bank Group is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2021, IFC committed a record $31.5 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of the COVID-19 pandemic.

The Africa Economics Unit (CAFCE, part of the Africa Vice Presidency) is hiring a Program Assistant. The Program Assistant will be one of a group of economists and strategists working together under a Regional Economics Manager. The Department has three principal functions:

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  • Diagnostics and strategy: Undertake country private sector diagnostics, country climate development reports, and support country management units in producing and updating IFC country strategies and World Bank Group Country Partnership Frameworks;
  • Support to operations: Support regional operations by reviewing the economic, development and strategic impact of IFC operations, as well as contributing to the economic analysis of IFC projects in project documents and board papers.
  • Support to Africa VPU senior management: briefings on country engagement, external communication, relationships with the World Bank and MIGA.

Duties and Accountabilities:

Administrative:

  • The Program Assistant will report directly to the Regional Economics Manager and will provide full administrative and logistical support, coordinate the schedule of meetings and appointments; ensure effective time management; ensure relevant documents are available for meetings
  • Coordinate closely (and back up when needed) with other ACS staff in the field and in DC, and with other departments and business units across the WBG as needed.
  • Provide the necessary support to the Regional Directors, Country Managers and Senior Staff whenever they are in DC
  • Coordinate with ED offices and IFC/WB counterparts during spring and annual meetings, uploading tables in meeting briefs and following up with staff for timely clearance
  • Organize and manage team meetings, arrange webex, monitor and follow-up on issues and priorities as needed
  • Support the team in preparing materials for internal and external distribution, including the compilation of data.
  • Handle the logistics for retreats, seminars, workshops.
  • Place orders for office supplies through eServices and maintain its orderly upkeep.
  • Organize travel arrangements and logistics, working closely with Amex and, as necessary, liaising with country offices and external parties.
  • Assist team with consultants contracting
  • PCard Administration

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Program Support:

  • Assist the team with data annexes and country project information for regional updates, country strategy, annual and spring meetings
  • Keep track of country diagnostics and strategies and related meetings for the region.
  • Maintain a database of key business documents/deliverables on the shared drive (including strategies and project related information)
  • Assist with simple formatting of briefs and reports.
  • Obtain key data/reports from WBG library to inform preparation of strategy documents e.g. board papers, IEG reports

Selection Criteria

 

Minimum Education/Experience:

  • Undergraduate degree with 7 years of relevant experience, or equivalent combination of education and experience.
  • Ability to retrieve, gather and obtain information from various sources.
  • Demonstrated team spirit, strong desire to work in a team environment, and ability to develop professional networks to improve effectiveness.
  • Excellent interpersonal skills and sound judgement.
  • Strong organizational skills.
  • Reliability, resourcefulness and flexibility.
  • Strong attention to detail and to maintaining high quality standards.
  • Critical thinking and problem-solving skills.
  • High degree of flexibility and demonstrated capacity to handle a variety of concurrent activities, judge priorities, seek guidance and take initiative in a fast-paced team environment.
  • Strong communication skills in English (verbal and written), including ability to draft, proofread and edit correspondence.
  • Good computer skills; proficiency with various software technologies such as MS Office, Outlook, One Drive, XL and other standard office productivity and connectivity software.  Ability to learn quickly new software applications.
  • Prior experience as Program Assistant within the World Bank Group would be an advantage
  • Technology and systems knowledge – Has advanced proficiency of latest technology relevant to assigned responsibilities. Demonstrates initiative in learning and or supporting implementation of emerging technology and systems relevant to effective work of the unit.
  • Project and task management – Able to organize, coordinate, monitor and implement tasks and projects. Demonstrates ownership and accountability for results. Demonstrates innovation and creativity in promoting effectiveness.

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  • Institutional policies, processes, and procedures – Demonstrates in-depth and up-to-date knowledge of administrative and policy guidelines, practices, products and services in area of assigned functional responsibility; can guide others in complex situations.
  • Deliver Results for Clients: Take full ownership to address client needs.
  • Demonstrate initiative, independence and autonomy in addressing client needs in changing business contexts and environments. Have knowledge of department strategy, vision, and goals and can link them to those of the larger organization.
  • Allocate and prioritizes resources according to areas of most urgent need and greatest impact for the client.
  • Collaborate within Teams and Across Boundaries: Contribute to wider collaborative efforts. Adopt a collaborative approach to improve overall effectiveness outside one’s department and displays an open, helpful attitude toward others. Approach conflicts as common problems to be solved. Demonstrate understanding of and act to incorporate multiple perspectives. Frames thinking/actions with a WBG corporate perspective in mind.
  • Lead and Innovate: Initiates changes to work processes to improve efficiency and performance. Apply creativity, flexibility and persistence to develop new approaches. Consider own behavior in context of WBG’s values and mission and recognize impact on others. Frame problems and recommend solutions.
  • Create, Apply and Share Knowledge – Actively promotes knowledge-sharing. Take ownership for organization of knowledge-sharing and learning activities.
  • Contribute to the knowledge of the work group and beyond. Use feedback to develop self and mentor others. Build personal and professional networks within and beyond the work group.
  • Make Smart Decisions: Analyze data to support and enable decision-making. Anticipate, research, review, and analyze available data and relevant empirical evidence, including lessons learned. Understand risk and can provide basic assessment using cost-benefit analysis. Use critical thinking and good judgment to make decisions. Support decisions take action and ensure appropriate follow-up actions are taken.