Scheduler at FQM

  • Full Time
  • Zambia
  • Applications have closed

Website FQM


Overall Job Purpose:

The position exists to produce detailed and comprehensive Plans/Schedules of work orders for planned minor capital projects, providing an efficient and effective in-house work order planning service for key stakeholders. The Planner/Scheduler must follow the projects and maintenance strategy in and plan in support of the goals and objectives.

Specific Job Responsibilities:

The specific tasks to be performed by the position holder will include;


  • Liaise with work request originators, Maintenance and Operations Supervisors and staff onsite inspections of planned work activities to ensure that work orders accurately reflect the specific actions necessary to complete the task effectively. Includes ensuring work order contain all resources, materials, tool lists, drawings, photographs, special instructions and steps detailed to the point that a competent artisan can carry out the work.Any other tasks as may be delegated upon by the supervisor.


  • Create weekly Projects Tasks schedules.
  • Ensuring schedules are in line with plant production requirements. This should be made possible by having meetings with all stakeholders prior to signing off the schedule with operational team.
  • Compliance to the Work Management Process in respect to planning and scheduling work orders within the required timeframe.
  • Provide relevant and good quality attachments for work packs to the team members which may include but not limited to JHA’s, SOP’s, SWI’s etc. This includes the updating of any of these documents to ensure they are kept relevant and reflect “best practice”.


  • Maintain the work order backlog and ensure backlog is managed to an acceptable level.
  • Coordinate with weekly and shutdown schedulers to develop work schedule logic and timely work order release.

PM Task Maintenance

  • Ensure that all Planned Maintenance (PM) activities are fully specified and recorded in Pronto.
  • Prepare and or modify PM Tasks in Pronto as identified through RCM analyses.

Parts Management

  • Obtain part description, quotes and complete ANSI for all new spare parts.
  • Liaise with warehouse personnel during planning to ensure timely ordering and delivery of parts.

Continuous improvement

  • Assist in the preparation of technical procedures, work instructions, equipment and systems evaluations.
  • Evaluate differences between actual work performance and work instruction estimates. Use this information to improve the quality and accuracy of planned work orders.

KPI’s and Technical Advice

  • Prepare weekly and monthly Maintenance Department reports on section activities.
  • Train and assist Maintenance Supervisors in effectively and efficiently completing Pronto transactions.

Contribute to the management of Health and Safety by;

  • Ensuring that maintenance plans include all necessary safety notifications required to complete the task including but not limited to ensuring that maintenance plans include relevant up to date SOP’s where they are developed and available.
  • Contributing to the identification of the significant Health and safety risks of the plant.
  • Ensuring that health and safety training is completed as required.
  • Ensuring that incidents related to health, safety or the environment are reported and assist in investigations to identify any additional controls required.
  • Attend regular safety meetings.
  • Actively promote continuous improvement in safety performance throughout the workforce.

Job Specific Competencies:

  • Able to read and understand reference maintenance manuals.
  • Must be computer literate i.e., MS Word, Excel, Outlook MS Project.

Key Job Attributes:

  • Good record keeping skills.
  • Demonstrate the ability to self- manage their workload.
  • Good communication and writing skills.
  • Must be self-driven.
  • Detail Orientation.
  • Problem Solving.
  • Be smart and driven.
  • Able to work under pressure.
  • Dependable.
  • Excellent interpersonal Skills.
  • Team player.
  • Ability to work unsupervised.

Experience required to perform in this job:

  • At least 4 years maintenance or scheduling experience in the mining industry.
  • Experience in the use of a recognized CMMS (Computerised Maintenance Management Systems) preferably Pronto.
  • Prior planning experience will be highly regarded.
  • Experience and demonstrated grasp of the principles of maintenance practice desirable but not essential.


  • Grade 12 Certificate.
  • A recognised mechanical or electrical Technical Certificate.

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